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Registration

During the first phase of implementation, the Registration working group has primarily focused on streamlining processes and coordinating policies across the nine different divisions of JHU. To help achieve this objective, JHU has hired its inaugural University Registrar, Tom Black. As University Registrar, Tom will coordinate and facilitate efforts to improve the student experience across the university enterprise. Some of these efforts include: implementing a “common calendar” to accommodate courses and programming across JHU schools, utilizing current technology (such as semester.ly, a tool developed by JHU students) to simplify the registration process, and enabling expanded access for students to retrieve key documents online. Access to these resources, as well as progress updates on other key projects in the registration workspace, can be found on the University Registrar site.

Currently, efforts are being focused on laying the foundation for a shared services organization that would handle registration, financial aid and student accounts processes across the divisions. More information about the vision for this organization can be found on our future state vision page.

What We've Accomplished:

- Hired the first University Registrar (Tom Black)
- Hired Deputy University Registrar (Craig Smith)
- Expanded use of semester.ly, an online scheduling tool developed by JHU students and used by peer institutions
- Developed and secured approval for a 10 year model common academic calendar
- Collaboration between National Student Clearinghouse and JHU for students to obtain enrollment verifications and order digital diplomas
- Digital credentials / diplomas free to all graduates from 2019 onward
- Implemented universitywide single postdoc system (SPS) to help keep track of and better serve postdoctoral fellows

What's In Process:

- Finalizing details of a future state operating model that would support Registration, Financial Aid and Billing
- Finalizing common academic calendar across all nine divisions; all schools excepting SOM programs to implement this fall
- Finalizing University Course Catalog Project, publication in stages (select schools to go live this spring; other schools in summer)

Goals / Expected Outcomes:

  • Better experience for prospective students, applicants and admitted students – particularly those applying to multiple programs and schools
  • More efficient processes for faculty and staff
  • More time for faculty and staff to focus on student recruitment and other aspects of admissions work
  • Improved access to richer reporting and analytics for graduate admissions activities across all schools and programs

Who’s Involved?

Thomas “Tom” Black is the inaugural University Registrar and an Assistant Vice Provost at Johns Hopkins. He leads the divisional registrars, who continue to serve individual schools, to help simplify and unify university registration activities.

Tom is a nationally recognized leader in his field. Prior to his appointment at Hopkins, Tom served ten years as the University Registrar and Associate Vice Provost for Student and Academic Services at Stanford University, overseeing the University Registrar, Student Services
Center, Accessible Education, Student Financial Services, and the Bechtel International Student Center. Tom has spent four decades working in related positions at the University of Chicago, Duke, and the University of North Carolina at Chapel Hill.

Tom is a charter member of the Groningen Declaration Network. He is also a member of the American Association of Collegiate Registrars and Admissions Officers (AACRAO), honorary member of the Southern Association of Collegiate Registrars and Admissions Officers (SACRAO), and Carolinas Association of Collegiate Registrars (CACRAO).

 

 

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Contact

Office of the Provost

265 Garland Hall
3400 North Charles Street
Baltimore, Maryland 21218
Phone: (410) 516-8070
Fax: (410) 516-8035
provost@jhu.edu

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