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During the first phase of implementation, the Registration working group has primarily focused on streamlining processes and coordinating policies across the nine different divisions of JHU. Some of these policies include: creating and hiring a position for a university-wide Registrar, implementing a “common calendar” to accommodate courses and programming across JHU schools, utilizing current technology (such as, a tool developed by JHU students) to simplify the registration process, and enabling expanded access for students to retrieve key documents online. Access to these resources, as well as progress updates on other key projects in the registration workspace, can be found on the University Registrar site.

Currently, efforts are being focused on laying the foundation for a shared services organization that would handle registration, financial aid and student accounts processes across the divisions. More information about the vision for this organization can be found on our future state vision page.

What We've Accomplished:

- Hired the first University Registrar (Tom Black)
- Hired Deputy University Registrar (Craig Smith)
- Expanded use of, an online scheduling tool developed by JHU students and used by peer institutions
- Finalizing University Course Catalog Project, publication in stages (select schools went live in Spring 2020; other schools in summer)
- Developed and secured approval for a 10 year model common academic calendar
- Collaboration between National Student Clearinghouse and JHU for students to obtain enrollment verifications and order digital diplomas
- Digital credentials / diplomas free to all graduates from 2019 onward
- Implemented universitywide single postdoc system (SPS) to help keep track of and better serve postdoctoral fellows

What's In Process:

- Finalizing details of a future state operating model that would support Registration, Financial Aid and Billing
- Finalizing common academic calendar across all nine divisions; all schools excepting SOM programs to implement this fall

Goals / Expected Outcomes:

  • Better experience for prospective students, applicants and admitted students – particularly those applying to multiple programs and schools
  • More efficient processes for faculty and staff
  • More time for faculty and staff to focus on student recruitment and other aspects of admissions work
  • Improved access to richer reporting and analytics for graduate admissions activities across all schools and programs

<< Back to current implementation workstreams

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